The importance of having an up to date “Driving at Work
Management System in place is getting crutial by the day as
legislation dictates that we must protect our businesses from the
One of the biggest issues we face as human beings is our attitude
to certain protocols in life, for instance how many times have we
heard someone at work or within our business say;
“It’s not my job” or
won’t happen to me”
never ceases to amaze me at times that a large proportion of
employees will pass the buck by assuming you are responsible when
an incident happens. It is all too easy to lay the blame at
somebody else’s doorstep and it could be yours if you are not
careful, it’s called human conditioning.
Health & Safety isn’t a sexy subject, and before you doze
off, as it always happens when we talk about Health & Safety
especially compounded with vehicles being a very emotive subject
then I am onto a loser before I start!
We need to take a hard look at the management systems that we
have in place, because, as the legislation gets tighter and
resultant fines from breaches being like telephone numbers. Can
we afford not to take action and be responsible 100% of the time
whether that is from an employer, employee, sub contractor or
So how do you protect everyone in your business? The answer is
easy; communicate with everyone in a manner that gets the message
across, without alienating them or yourself into the
It is funny; when we use the word “communicate” we tend to clam
up and are not sure where to start.
Get a pad and pen out and let me ask you; when someone whom you
employ or engage to do work for you, drives on behalf of your
you see or think of areas that can eat into your profit? If so
write them down and address it.
For instance a van livered up with your name pristine and proudly
displayed and the driver is either doing something or a number of
things all at the same time. Such as using a mobile phone,
smoking, speeding, hand gestures or even parked irresponsibly.
You may even class these as minor issues. But they can dent your
reputation without you knowing about it until it is too late.
Would you purchase food from a baker when the driver delivering
the goods has been seen smoking in the cab? or would you recommend a
plumber, joiner or an electrician if they cut you up and started
giving gestures out the window?, I know I wouldn’t and perhaps
now I have maybe started you thinking.
No matter what business you are in and are using vehicles, you
run the risk of lost sales revenue by the actions of a few. Now
we all need sales to keep the business going it is our life
Take speeding & mobile phone issues and a minimum 3 points on
the drivers licence as a result, what will this do to your
insurance renewal? The driver has a risk of losing their licence
with totting up of points? What is your policy for reporting
With businesses going through difficult times, can you really
afford to eat into what profit you may have?
let’s look at the worst case scenario and the driver has caused
or is involved in an incident. If a fatality has occurred the
police will treat it the same way as a murder and you better hope
that you have a fully auditable management system in place to
protect you which will stand up to close scrutiny.
Examples above will have a cost; however fines for serious
breaches could put you out of business unless you have money
stashed under the mattress so to speak and you don’t need to own
What will the cost be if you have to replace an employee who was
injured, died or even sent to prison because of the incident. Now
I hear you say the dreaded words “That won’t happen to us” It
could, how do you know as it only takes a lapse of concentration.
Oh, and what about all the adverse publicity, fine and the time
it drags out as it could be a few years before it is heard in
court if you are deemed negligent.
Putting your house in order isn’t rocket science and you have
Engage a company to help you
install a proper management system.
This will allow you to get your house in order
correctly using the expertise
Do it yourself or have someone in
your organisation do it.
Understanding what is required may eat into
more resources than you realise and the person needs to be
competent and have an understanding of what is
Continue as you
This isn’t an option, if you have
something in place get it reviewed, otherwise you may well be in
a false position. If you are not sure what you have in place get
it checked out now as it could be the best decision you have
These options have cost implications; the most expensive will
only come to light when you have an incident. The big question is
can you afford to take the chance? Safety isn’t a cost option, it
is a necessary option as the:
“Unexpected will always happen when you least expect it